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Nassau County Shared Services

Challenges
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  • Antiquated legacy IT and data infrastructure
  • Paper-based contract handling/retrieval
  • Manual procure-to-pay process and workflow.
  • Lack of transparent bidding process
  • Mandate to innovate and generate revenue with limited funding
  • Limited resources for Supplier registration and management
  • Mandate to maximize supplier diversity
  • Desire to increase utilization and perceived value of Shared Services
  • Need for pricing and spend analytics to guide large purchases like Oil and Gas
  • Inability to help suppliers finance receivables
Solution

  • Real-time bidding increased supplier participation and reduced costs
  • Jobs and contracts awarded to MWBEs increased 40% in first 18 months
  • Contract retrieval time reduced from hours/days to 30 seconds​
  • Revenue from Supplier Marketplace registration fee in first 18 months: $360,000
  • 24/7 support provided for suppliers; onsite support for County
  • Nassau County won $500,000  21st Century Innovation grant
  • Shared Services Procurement leverages buying opportunities
  • 75 political sub-divisions across Nassau & Suffolk county currently use SpecBid for BPOs/JOCs and supplier/vendor identification
  • SpecBid QuickPay launching Q4 2016.
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Cost Savings
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100% Transparent
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Ease of Use
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