Nassau County Shared Services

Challenges
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• Antiquated legacy IT and data infrastructure
• Paper-based contract handling/retrieval
• Manual procure-to-pay process and workflow.
• Lack of transparent bidding process
• Mandate to innovate and generate revenue with limited funding
• Limited resources for Supplier registration and management
• Mandate to maximize supplier diversity
• Desire to increase utilization and perceived value of Shared Services
• Need for pricing and spend analytics to guide large purchases like Oil and Gas
• Inability to help suppliers finance receivables

Solution

• Real-time bidding increased supplier participation and reduced costs
• Jobs and contracts awarded to MWBEs increased 40% in first 18 months
• Contract retrieval time reduced from hours/days to 30 seconds​
• Revenue from Supplier Marketplace registration fee in first 18 months: $360,000
• 24/7 support provided for suppliers; onsite support for County
• Nassau County won $500,000  21st Century Innovation grant
• Shared Services Procurement leverages buying opportunities
• 75 political sub-divisions across Nassau & Suffolk county currently use SpecBid for BPOs/JOCs and supplier/vendor identification
• SpecBid QuickPay launching Q4 2016.

Cost Savings

100% Transparent

Ease of Use

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